Rover Ski Moots, Snow Ventures and Bogong Ski Weeks

Bogong Rover Chalet
Langfords West Aqueduct Track
Via Bogong High Plains Rd
Nelse, Vic 3699

Russell
Bookings Officer 
0407242538
bookings@bogongroverchalet.org.au

Week 0 Training Week is for rovers and adult members who have experience.  Training will include NOBS training, opening/closing chalet, OAS Alpine, snow camping and Trained Participant - Cross Country.

* Open to Rovers and recent ex-Rovers, under 30ish weeks.

Booking Questions:

When a ticket is added to your shopping cart during the booking process, the ticket is reserved for 15 minutes giving you time to complete the ticket details and make your payment. Please take the time to complete all the details.

Have the following information at hand when you make your booking:

ALL:

• Participant details (name, address, date of birth, telephone, email)
• First aid training and expiry date
• Prior experience
• Dietary, medical and allergy information
• Private health insurance (yes/no)
• Ambulance service member (yes/no)
• Emergency contact details
• Credit/debit card for payment

MEMBERS:

• Membership number (this will be checked)
• Section (Rovers)
• Unit (Valley Wind)
• Group  (1st Windy Valley)
• District  (Windy)
• Region (Bays)
• Branch (Vic)

VENTURERS:

• Parent consent
• Venture leader consent, name, phone, email
• If hiring skis, your height, weight and shoe size.

Terms and Conditions:

While making your booking. you will need to accept the following:

All Participants will need to provide a current health statement at the start of the winter party, either via a printout from Operoo, or on the Personal Information Record downloaded from Scouts Victoria.

Privacy Notice:

You agreed to us collecting personal and sensitive data for the purposes disclosed in our Privacy Policy. In the case of a youth member, you acknowledge a similar understanding and agreement in your capacity as the Parent or Guardian of that member. Individuals have the right to access any personal information which Scouts Victoria holds about them and advise Scouts Victoria of any perceived inaccuracy. Any enquiries, complaints and requests for access can be made to the address listed in the Privacy Policy.

I acknowledge that I have read this Privacy Notice and I hereby reaffirm my understanding of the Branch Privacy Policy and my continuing agreement to the collection of personal and sensitive data for the purposes disclosed in that Policy.

Digital Media:

Please note any photos taken at Chalet events may be shared publicly or used for promotional material.  If, for any reason, you do not wish to give consent to your child’s or your own image being used on social media or in promotional material please email bookings@bogongroverchalet.org.au and ensure that the leaders in your group are aware of this. Additionally ensure that anyone taking photos is aware, as it is very easy to take and share.

Insurance note:

The Chalet only provides minimal personal property insurance. Participants to winter parties should ensure that they have the appropriate level of insurance for their personal property through their House and Contents Insurance, or Travel Insurance.
The Chalet recommends that all attendees hold a current ambulance service membership. Private health insurance does not always cover the full cost of ambulance transport.
Falls Creek Medical Centre is a private health care provider.  Out of pocket expenses may apply if you are treated at Falls Creek even in a medical emergency.

Winter Party Capacity:

The Chalet capacity is 35 per night.  The BCMG reserves the right to limit numbers to less than this, and may appoint Nobs/Leaders to the Winter Party from outside the bookings pool.

Waiting Lists:

These will be available for all Winter Parties.  When a week books out we start a waiting list. Participants on the waiting list will be contacted in order of application when spaces become available. Guarantee your booking by attending a week which has space, but if you can't we advise joining the waiting list as we often have spaces opening up - e.g. spaces that may have been reserved for Nobs (attendees who have done training and are there to help facilitate the week) that are filled from existing participants, or the waiting list. To join the waiting list, send an email to bookings@bogongroverchalet.org.au indicating which week you want.

Damage:

If any damage is done, please notify the Warden or Bookings Office asap. Please call before trying to fix or improve anything yourselves.

You may be liable for the cost of damage incurred if you fail to disclose relevant information, were negligent, or willfully caused damage.

Winter Party Withdrawal Policy:

In the event of failure to attend the commencement of your winter party or withdrawal during your winter party because of evacuation due to illness or injury, there will be no refund available.
Refunds may be applied for in writing addressed to the BCMG.
For the purpose of refunds, the Winter Party starts on the Friday evening at 7pm.
Please contact the bookings officer as soon as you discover you may not be able to go to your winter party to discuss the issue.
There may be a waiting list so substitution of another person is not permitted.
Withdrawals received more than 30 days prior to the winter party will receive a 90% refund.
Withdrawals received less than 30 days prior to the winter party will incur a $100 penalty.
Withdrawals received less than 5 days before the start of the Winter Party will receive no refund.
Withdrawals with a medical certificate received before 7pm on the Wednesday prior (i.e. 48 hours prior) to your Winter Party will receive a full refund.
Withdrawals with a medical certificate received after 7pm on the Wednesday prior (i.e. 48 hours prior) to the commencement of your Winter Party will receive a full refund less $150.
In the event of failure to attend the commencement of your winter party or withdrawal during your winter party because of evacuation due to illness or injury, there will be no refund available.
The BCMG reserves the right to determine refunds on a case by case basis.