How to Guide: Setup a Raffle Fundraiser with TryBooking

Hosting a raffle fundraiser is an exciting way to raise money for your sports club, rotary, scout group, RSL, or charity.

Raffles generate buzz and give participants the chance to support your cause while winning fantastic prizes. It’s a win-win for both you and your guests.

However, managing cash sales or finding a terminal for in-person ticket sales can complicate things and slow down the process.

Luckily, with the TryBooking Box Office App, you can use your phone to sell raffle tickets in person, taking advantage of contactless payment methods like cards, smartwatches, and phones.

This guide will show you how to set up your event page and manage your raffle fundraiser seamlessly using TryBooking, making transactions faster and more convenient for everyone involved.

Step-by-Step Creating Your Event on TryBooking

1. Event Details: Enter in your event name, description and contact details:

2. Venue Details: Enter in your event location, select ‘general admission’ allocation type for your event and enter the number of tickets you estimate you can sell (otherwise just go with 9999)

3. Sesson Times: Select the date and times you wish to host your event by selecting ‘Add Sessions’. You only need to have one session if you are selling tickets in one day, otherwise add multiple session times. Also note that your booking date should be longer than your event date.

4. Create Tickets: Now it’s time to set up the tickets you are selling for your raffle fundraisers. You can ‘Create ticket’ for each tickets.

You can add ‘Group tickets’ to help with bulk orders and provide discounts, like a twenty raffle ticket order. Once done, proceed to the next stage.

5. Customising the Event Page: If you have any images for your event, feel free to add them, but it’s only handy if you plan on selling tickets online. Otherwise, just click ‘Create Event’ and you can come back to this later.

6. Check Fee Structure: You may want to check you fee structure to ensure that you know how much you are charging your purchasers. We recommend you absorb the ticket fee, which if your item is below $5 dollars or less is 15 cents.

• On the account dashboard, you can click on ‘Events’ on the left blue bar on your screen.
• Underneath you can click on ‘Global Event Settings’.
• Once clicked, you can select the ‘Fee Structure’ tab
• Now you can check which fees you plan to pass on to your ticket buyer and which you wish to absorb.

Managing Raffle Fundraisers with TryBooking Box Office App

You can use the TryBooking Box Office App to accept payments on your own phone, no need for a terminal at your raffle fundraiser. With the TryBooking Box Office App you can accept multiple contactless payment methods, including credit card, debit card, phone tap to pay, smart watches or simply keep track of cash payments as well.

Setting Up the Box Office App:

1. Check Compatibility: Check if your phone is compatible with the app, check our compatibility table below.

2. Download The App: Download the app on either Apple App Store or Google Play Store.

3. Ensure Your Can Tap To Pay: Make sure your NFC is enabled on your device. If you currently pay using your phone, this should already be enabled.

4. Select Your Items:Log in to your account and navigate to your events. Locate your Christmas tree fundraiser and tap on it and select the current session you want to sell from, choose the quantity of items to be sold, and proceed to payment by tapping the checkout button.

5. Checkout: Once at checkout, review the order and then select to take payment through contactless payment or cash.

6. Accept Payment: If you select contactless payment, you just need to present your device to the customer to complete the purchase. (Note that you may have a longer wait for the device to pair with app to take the first payment)

Post-Event Wrap-Up

After your raffle, use TryBooking’s reporting tools to review sales data and trends. These insights can help you assess the success of your fundraiser and identify areas for improvement.

Running a raffle fundraiser can be an exciting and rewarding experience, especially when you have the right tools to simplify the process.

With TryBooking and the TryBooking Box Office App, you can easily set up your raffle, manage ticket sales, and deliver a seamless experience for both organisers and participants.

If you have any questions or need help setting up your raffle or using the Box Office App, our support team is ready to assist.

Don’t hesitate to reach out! We’re committed to helping make your fundraiser a success. Good luck, and we hope your raffle fundraiser is a big hit!